THE SALVATION ARMY

JOB DESCRIPTION

JOB TITLE: Assistant Bookkeeper - Part-time

REPORTS TO: Bookkeeper

LOCATION: Fayetteville, NC

FLSA STATUS: NON-EXEMPT

JOB SUMMARY:

Performs a variety of routine and complex clerical accounting functions including financial record keeping and reporting; processes donated funds, billings, invoices, purchase orders, requisitions, checks, check requests, payments and/or deposits.

ESSENTIAL FUNCTIONS: This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this position. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this job description.

Prepares and processes one or more of the following mail appeal financial documents: invoices, billings, purchase orders, requisitions, checks, check requests, tax reports, payments and/or deposits; reviews and verifies the same for accuracy and completeness.

Posts and tracks payments to ledgers; tracks balances of the same; ensures appropriate staff remain aware of account balances; opens new account files and closes terminated account files in accordance with established procedures.

Receives, records, and deposits cash receipts; prepares daily tabulations and reports of cash receipts; distributes receipts to proper funds; makes daily entries into cash receipts ledger.

Assists in preparing and reviewing various financial and statistical reports and spreadsheets for accuracy and completeness; may prepare schedule of errors.

Applies accurate code numbers to financial documents and batches totals; keypunches information into the computer to generate checks, invoices, reports, spreadsheets, and financial documents.

Researches and reconciles accounts to ensure financial documents, correspondence, invoices, payments, spreadsheets, etc. are accurate; resolves accounting problems with outside personal contacts.

Prepares correspondence regarding the status of accounts and responds to account inquiries; ensures all correspondence is prepared in a professional and tactful manner.

Performs data entry of financial information to prepare spreadsheet and general ledger programs for bookkeeping and reporting purposes.

Maintains accurate and complete files of accounts, statistics, billings, invoices, and donor/client files; develops and maintains departmental files; prepares a spreadsheet for recording expenditures and approvals.

Compiles data and generates various departmental reports and inventory records; monitors incoming reports to ensure accuracy and completeness before processing the same.

OTHER RESPONSIBILITIES:

Handles all correspondence relating to the Capital Campaign; sends out Capital Campaign pledge invoices monthly.

Provides clerical support for special projects or to relieve other clerical positions as needed.

Performs other related work as required.

MATERIALS AND EQUIPMENT:

General Office Equipment Computers

MINIMUM QUALIFICATIONS REQUIRED:

EDUCATION AND EXPERIENCE:

Two year college or technical school degree in accounting, bookkeeping, business or related field,

and

Two years experience in the performance of bookkeeping and related work with some exposure to data entry methods,

or

any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

LICENSES AND CERTIFICATIONS:

May require Valid State Driver's License.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of the practices and procedures of basic accounting and/or bookkeeping.

Knowledge of general office practices and procedures.

Ability to organize and maintain files of accounting records.

Ability to apply attention to detail and to perform assigned work at a level of proficiency that will limit the impact of errors.

Ability to process financial documents in compliance with established policies and procedures.

MENTAL AND PHYSICAL ABILITIES:

Ability to meet attendance requirements.

Ability to read, write, and communicate the English language.

Ability to type and keypunch information into a computer.

Ability to perform mathematical calculations.

Ability to sort and file documents alphabetically and numerically.

Ability to operate various general office equipment including a telephone, typewriter, computer, and adding machine.

Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to clients requiring assistance.

Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.

Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.

WORKING CONDITIONS:

Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

STATEMENT OF PURPOSE:

The purpose of a job description is to outline the essential functions unique to a particular job within a specific department. Job descriptions are used to recruit, train, and evaluate employees.

Apply Here or pick up an application at our administrative office at 220 E. Russell Street.